Job call: Administrative assistant – Connecting the unconnected

12 December 2018

APC is looking for an administrative assistant to work with a new project for 10 months, beginning in February 2019.

Who we are looking for: You are an experienced administrator who shares a commitment to APC's mission and core values and has a commitment to and interest in community networks. You have experience working with non-profit organisations and want to be part of the APC to work for social justice, human rights and development with a feminist perspective. 

“Connecting the unconnected: Supporting community networks and other community-based connectivity initiatives” is a project by APC in partnership with Rhizomatica that aims to directly support the work of community networks, with the support of the Swedish International Development Cooperation Agency (Sida) . The initiative intends to contribute to an enabling ecosystem for the emergence and growth of community-based connectivity initiatives in developing countries. It is part of a multi-year, multi-donor strategy envisaged to address the human capacity and sustainability challenges, along with the policy and regulatory obstacles, that limit the growth of community-based connectivity initiatives.

A summary of the project explaining all its components can be found here.

Main purpose of the job: The purpose of this position is to manage the project’s administrative, financial and logistics requirements, manage the projects internal systems, and provide support to the project coordinator and the project team.

Start date: Second week of February 2019. The selected candidate will be notified by the last week of January 2019.

Deadline for applications: 2 January 2019

Reporting: The position will report to the overall project coordinator for APC’s “Connecting the unconnected: Supporting community networks and other community-based connectivity initiatives” project and work closely with other members of the project team.

Primary responsibilities  
  • Convene and schedule project-related meetings, create agendas, keep an organised record of the meeting notes, and conduct follow-up on meeting agreements and commitments.

  • Provide regular written updates on project implementation.

  • Keep an updated record of the budget expenditure and process payments with support from the APC finance team.

  • Provide logistical support and arrangements for project-related travel and events.

  • Compile inputs and documentation for the narrative and financial reports to donors and assist with the writing.

  • Ensure project documentation is filed and accessible.

  • Assist the team in preparing background materials, including proofreading and dissemination of project-related documentation and outputs.

  • Liaise with the APC communications team to ensure maximum visibility is given to the different activities undertaken in the project.

  • Perform other tasks, as may be required.

Qualifications, background and experience
  • University degree, preferably in social and political sciences, economic and social development, gender and feminist studies, development studies, human rights, or an equivalent three years of experience.

  • Excellent administrative, organisational and management skills related to projects, events or similar.

  • Comfort/confidence with numbers, accounts and/or budgets.

  • Enthusiasm on the topic of local and community access.

  • Track record as an inclusive network builder and team player.

  • Ability to plan and think strategically, in particular to revise practices and suggest solutions to ensure efficiency of the implementation of the project.

  • Capacity to work autonomously and in a team setting.

  • Excellent writing, documentation, filing and communication skills.

  • Excellent written and spoken English. 

  • Ability to communicate in Spanish or French is a distinct advantage.

Location

The applicant should preferably be living in the global South and must have excellent internet access in place by their start date. Being located in the time zones between UTC 0 and UTC+3 is a distinct advantage. APC provides an equipment allowance but requires staff to use their own computers. APC is a truly virtual organisation and does not have a physical headquarters. We do our work online.

Remuneration and duration of contract

This is a 1.0 full-time equivalent contract for an initial 10-month period (renewable depending on performance and availability of funding). Remuneration is based on APC’s salary scale for the position of project administrative worker and a range of USD 33,000 to USD 40,000 (12 month, full time equivalent). Short-listed candidates will receive specific information on the salary range on request.

How to apply

Please send a CV and a cover letter in English that illustrates your interest in the position. You should include the following information:

  • Experience in providing administrative and logistical support.

  • Experience in documenting and filing project progress.

  • Experience in writing background documentation and performing administrative assistant tasks.

  • Computer and internet skills.

  • Where you are based.

  • Languages spoken and written.

  • Why you would like to be part of this project and are interested in this position.

  • Why you would like to work with APC.

  • Other information you think might be of importance to our assessment of the application.

  • Three references: names, relationship, contact details; at least one of these should be related to a project that you have worked on.

Please send this information and any further questions via email with “Administrative Assistant” in the subject line to: jobs@apc.org by 2 January 2019, 23:00 UTC. Please note that only short-listed candidates will be contacted.

Project details 

This project aims to contribute to an enabling ecosystem for the emergence and growth of community networks and other community-based connectivity initiatives in developing countries. It is part of a multi-year multi-donor strategy envisaged to address the human capacity and sustainability challenges, along with the policy and regulatory obstacles, that limit the growth of community-based connectivity initiatives.

The project will focus on 12 locally managed community networks in Africa, Asia and Latin America (four per region) to strengthen their impact, reach and sustainability. This group of community networks will form the core of a peer community that can connect and broaden support for community-based connectivity initiatives, both nationally, regionally and internationally. 

The project will achieve its objectives through peer learning and exchange, awareness raising and capacity building for the development of scalable, innovative and sustainable networks, and contributing to the development of an enabling policy and regulatory environment.

The project will adopt human rights-based and gender equality approaches, with a special emphasis on women-led initiatives and integration of a gender perspective at all levels of project conceptualisation, planning and implementation. In addition, an ecosystem approach that integrates participation and ownership of project participants will be used to ensure sustainability beyond the life of the project.

This project builds on APC’s existing local access-related work currently being implemented with Sida’s core support, and the knowledge gained from the Local Access Networks research project implemented by APC and its partner Rhizomatica, with support from the International Development Research Centre (IDRC), during the period August 2017-January 2019.

About APC

APC is a global network of civil society organisations whose mission is to empower and support organisations, social movements and individuals in and through the use of information and communication technologies (ICTs) to build strategic communities and initiatives for the purpose of making meaningful contributions to equitable human development, social justice, participatory political processes and environmental sustainability.

About Rhizomatica

Rhizomatica is a civil society organisation whose mission is to increase access to and participation in telecommunications by supporting communities to build and maintain self-governed and owned communication infrastructure. Rhizomatica's approach combines regulatory activism and reform, critical engagement with technology and the development of decentralised telecommunications infrastructure, and direct community involvement and participation.



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